OPTIMITIVE Purchasing Policy

At OPTIMITIVE, in line with our Quality Management System based on the UNE-EN ISO 9001:2015 standard and with our Quality and Sustainability Policy, we are committed to managing purchasing activities in a planned, transparent way, focused on quality, efficiency and respect for the environment.

 

Objective

To ensure that all external products and services we acquire (suppliers, subcontractors and partners) meet the required quality, legal and customer requirements necessary to guarantee the proper functioning of our solutions and services.

 

Scope

This policy applies to all purchases of products and services that affect:

  • The development, implementation and support of our technological solutions.
  • The proper functioning of our internal operations.

 

Purchasing policy principles

 

    1. Compliance with requirements
      To acquire only products and services that meet the applicable technical, quality, legal and regulatory requirements, as well as the commitments made with our customers.
    2. Supplier selection and evaluation
      To select and evaluate suppliers using objective criteria (quality, service, on-time delivery, costs, sustainability and legal compliance).
      To maintain periodic monitoring of the performance of key suppliers and take action when significant incidents are detected.
    3. Collaborative and trust-based relationships
      To foster long-term relationships based on transparency, communication and mutual benefit, seeking suppliers who share our values of quality, innovation and sustainability.
    4. Control of externally provided products and services
      To clearly define purchasing requirements (technical specifications, service levels, lead times, conditions) before issuing orders or contracts.
      To verify, where applicable, that the products and services provided meet the defined requirements before their use or delivery to the customer.
    5. Sustainability and responsibility
      To prioritise, where possible, suppliers that integrate responsible practices in terms of the environment, safety and business ethics, helping to minimise the environmental impact of our operations.
    6. Continual improvement
      To periodically review purchasing criteria and practices, as well as supplier performance, in order to identify opportunities for improvement and strengthen the effectiveness of the Quality Management System.

 

Review and Communication

This policy is communicated, understood and applied throughout the organisation. It is periodically reviewed during quality system review meetings to ensure its suitability and alignment with OPTIMITIVE’s overall strategy.

CEO OPTIMITIVE

Vitoria-Gasteiz (Álava), 26 November 2025